BY-LAWS OF BEAR RIDGE AT ASH RIVER - PAGE 2

 

Article VI            MEETINGS OF DIRECTORS

 

Section 1      Regular Meetings. Regular meetings of the Board of Directors shall be held at such time and place as shall be determined, from time to time, by a majority of the Board, Notice of regular meetings shall be given to each Director, personally or by mail, telephone, fax or email, at least three (3) days prior to the day designated for such meeting unless such notice is waived.

 

Section 2      Special Meetings. Special meetings of the Board of Directors shall be held when called by the President of the Association, or by any two Directors, after not less than three (3) days notice to each Director given personally or by mail, telephone, fax or email, unless such notice is waived.

 

Section 3      Board Meeting Open to Members. Except as otherwise provided in this Section, meetings of the Board of Directors shall be open to Members. The Board shall give reasonable notice to Member of the date, time, and place of each Board Meeting. No notice need by given to Members if: (i) the date, time and place of meeting were announced at a previous Board meeting; (ii) the date, time and place of meeting were posted in a location accessible to Members and designated by the Board from time to time; or (iii) if an emergency requires immediate consideration of the matter by the Board. Meetings may be closed to Members to discuss the following: (1) personnel matters; (2) pending or potential litigation, arbitration or other potentially adversarial proceedings between Members, between the Board or the Association and Members, or other matters in which any Member may have an adversarial interest, if the Board determines that closing the meeting is necessary to discuss strategy or otherwise protect the position of the Board or the Association, or the privacy of a Member or occupant of a Unit; or (3) criminal activity arising within the Community if the Board determines that closing the meeting is necessary to protect the privacy of the victim or that opening the meeting would jeopardize any investigation of the activity.

 

Section 4      Quorum. A majority of the number of Directors shall constitute a quorum for the transaction of business. Every act or decision done or made by a majority of the Directors present at a duly held meeting at which a quorum is present shall be regarded as the act of the Board.

 

Article VII POWERS AND DUTIES OF THE BOARD OF DIRECTORS

 

Section 1 Powers. The Board of Directors shall have power to:

 

(a)  adopt and publish rules and regulations governing the use of the Common Area and facilities, and the personal conduct of the members and their guests thereon. and to establish penalties for the infraction thereof;

 

(b)  suspend the voting rights of a member during any period of delinquency in payment of any assessment levied by the Association. Such rights may also be suspended after notice and hearing for a period not to exceed sixty (60) days for Infraction of published rules and regulations;

 

(c)   exercise for the Association all powers, duties and authority vested in or delegated to this Association and not reserved to the membership by other provisions of these By-Laws, the Articles of Incorporation, or the Declaration;

 

(d)  declare the office of a member of the Board of Directors to be vacant in the event such member shall be absent from three (3) consecutive regular meetings of the Board of Directors; and

 

(e)  employ a manager, an independent contractor, or such other employees as they deem necessary, and to prescribe their duties.

 

Section 2 Duties. It shall be the duty of the Board of Directors to:

 

(a)  cause to be kept a complete record of all its acts and corporate affairs and to present a statement thereof to the members at the annual meeting of the members, or at any special meeting when such statement is requested in writing by one-fourth (1/4) of the Class A members who are entitled to vote;

 

(b)  supervise all officers, agents and employees of this Association, and to see that their duties are properly performed;

 

(c)  as more filly provided in the Declaration, to:

 

(i)  fix the amount of the annual assessment against each Lot at least
thirty (30) days in advance of each annual assessment period;

 

 (ii)  send written notice of each assessment to every Owner subject thereto at least thirty (30) days in advance of each annual assessment period; and

 

(iii)  foreclose the lien against any property for which assessments are not paid within thirty (30) days after due date or to bring an action at law against the owner personally obligated to pay the same.

 

(d)  issue, or to cause an appropriate officer to issue, upon demand by any person, a certificate setting forth whether or not any assessment has been paid. A reasonable charge may be made by the Board for the issuance of these certificates. If a certificate states an assessment has been paid, such certificate shall be conclusive evidence of such payment;

 

(e)  procure and maintain adequate liability and hazard insurance on property owned by the Association;

 

(f)   cause all officers or employees having fiscal responsibilities to be bonded, as it May deem appropriate;

(g)            cause the Common Area to be maintained.

 

Article VIII OFFICERS AND THEIR DUTIES

 

Section 1      Enumeration of Offices. The officers of this Association shall be a President and Vice-President, who shall at all times be members of the Board of Directors, a Secretary and a Treasurer, and such other officers as the Board may from time to time by resolution create.

 

Section 2      Election of Officers. The election of officers shall take place at the first meeting of the Board of Directors following each annual meeting of the members.

 

Section 3      Term. The officers of this Association shall be elected annually by the Board, and each shall hold office for one (1) year unless he/she shall sooner resign, or shall be removed, or otherwise is disqualified to serve.

 

Section 4      Special Appointments. The Board may elect such other officers as the affairs of the Association may require, each of whom shall hold office for such period, have such authority, and perform such duties as the Board may, from time to time, determine.

 


Section 5      Resignation and Removal. Any officer may be removed from office with or without cause by the Board. Any officer may resign at any time giving written notice to the Board, the President or the Secretary. Such resignation shall take effect On the date of receipt of such notice or at any later time specified therein, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

 

Section 6     Vacancies. A vacancy in any office may be filled by appointment by the Board. The officer appointed to such vacancy shall serve for the remainder of the term of the officer he/she replaces.

 

Section 7     Multiple Offices. The offices of Secretary and Treasurer may be held by the same person. No person shall simultaneously hold more than one of any of the other offices except in the case of special offices created pursuant to 6 of this Article.

 

Section 8 Duties. The duties of the officers are as follows:

 

(a)            President. The President shall preside at all meetings of the Board of Directors; shall see that orders and resolutions of the Board are carried out; shall sign all leases, mortgages, deeds and other written instruments and shall consign all checks and promissory notes.

 

(b)            Vice-President. The Vice-President shall act in the place and stead of the President in the event of his/her absence, inability or refusal to act.

 

(c)            Secretary. The Secretary shall record the votes and keep the minutes of all meetings and proceedings of the Board and of the members; serve notice of meetings of the Board and of the members; keep appropriate current records showing the members of the Association together with their addresses, and shall perform such other duties as required by the Board.

 

(d)            Treasurer. The Treasurer shall receive and deposit in appropriate bank accounts all monies of the Association and shall disburse such funds as directed by resolution of the Board of Directors; shall sign all checks and promissory notes of the Association; keep proper books of account; cause an annual audit of the Association books to be made by a public accountant at the completion of each fiscal year; and shall prepare an annual budget and a statement of income and expenditures to be represented to the membership at its regular annual meeting and deliver a copy of each to the members.

 


Article IX COMMITTEES

 

The Association shall appoint an Architectural Control Committee, as provided in the Declaration, and a Nominating Committee, as provided in these By-Laws. In addition, the Board of Directors shall appoint other committees as deemed appropriate in carrying out its purpose.

 

Article X            BOOKS AND RECORDS

 

The Association shall keep adequate records of its membership, minutes of Members' meetings, minutes of Board of Directors meetings, committee meetings, contracts, leases and other agreements to which the Association is a party, and material correspondence and memoranda relating to its operations, and financial records sufficiently detailed to enable the Association to prepare the annual report and to comply with all applicable laws. The books, records and papers of the Association shall at all times, during reasonable business hours, be subject to inspection by any Member. The Declaration, the Articles of Incorporation, and the By-Laws of the Association shall be available for inspection by any member at the principal office of the Association, where copies may be purchased at reasonable costs.

 

Article XI            ASSESSMENTS

 

As more fully provided in the Declaration, each member is obligated to pay to the Association annual and special assessments which are secured by a continuing lien upon the property against which the assessment is made. Any assessments which are not paid when due shall be delinquent. If the assessment is not paid within thirty (30) days after the due date, the assessment shall bear interest from the date of delinquency at the rate of nine (9%) per cent per annum, and the Association may bring an action at law against the Owner personally obligated to pay the same or foreclose the lien against the property, and interest, costs and reasonable attorney's fees of any such action shall be added to the amount of such assessment. No Owner may waive or otherwise escape liability for the assessments provided for herein by non-use of the Common Area or abandonment of his/her Lot.

 

Article XII ANNUAL REPORT

 

An annual report shall be prepared by the Association and a copy of the report shall be provided to each Member at or prior to the annual meeting. The annual report shall contain: (1) a statement of any capital expenditures in excess of two percent of the current budget or $5,000, whichever is greater, approved by the Association for the current fiscal year or succeeding two fiscal years; (2) a statement of the balance in any reserve or replacement fund; (3) a copy of the statement of revenues and expenses for the Association's last fiscal year, and a balance sheet as of the end of that fiscal year; (4) a statement of any pending litigation or judgments to which the Association is a party; (5) a detailed description of the insurance coverage provided by the Association including a statement as to which, if any, of the items referred to in M. S., sec. 515B.3-1 13, subsection (b), are insured by the Association; (6) a statement of the total past due assessments on all Units, current as of not more than 60 days prior to the date of the meeting; and (7) any other matter which the officers or directors of the Association deem appropriate.

 

Article XIII CORPORATE SEAL

 

The Association shall have no seal.

 

Article XIV AMENDMENTS

 

Section 1     These By-Laws may be amended, at a regular or special meeting of the members, by a vote of a majority of a quorum of members present in person or by proxy.

 

Section 2      In the case of any conflict between the Articles of Incorporation and these By-Laws, the Articles shall control; and in the case of any conflict between the

Declaration and these By-Laws, the Declaration shall control. The laws of the

State of Minnesota shall govern in any case of conflict or omission within these By-Laws, the Articles of Incorporation, or the Declaration.

 

IN WITNESS WHEREOF, the undersigned certifies that the foregoing By-Laws were adopted as the By-Laws of Bear Ridge at Ash River, a Minnesota non-profit corporation, at the first meeting of the Board of Directors on _____________________, 2005.

                                                                        ________________________________________

Secretary

 

STATE OF MINNESOTA             )

)s.s.

COUNTY OF ________________    )

 

            The foregoing was acknowledged before me this ____ day of _________________, 2005, by _____________________________, the Secretary of Bear Ridge at Ash River, a Minnesota corporation.

 

                                                                                    ____________________________________

                                                                                    Notary Public

 

 

This Instrument was drafted by:

 

Ronald P. Bowman

Bowman Law Office, P.A.

523 3rd Ave. West

International Falls, MN 56649

(218)285-7695

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