BY-LAWS
Article VI
MEETINGS OF DIRECTORS
Section 1 Regular Meetings. Regular meetings of
the Board of Directors shall be held at such time and place as shall be
determined, from time to time, by a majority of the Board, Notice of regular
meetings shall be given to each Director, personally or by mail, telephone,
fax or email, at least three (3) days prior to the day designated for such
meeting unless such notice is waived.
Section 2 Special Meetings. Special meetings of
the Board of Directors shall be held when called by the President of the
Association, or by any two Directors, after not less than three (3) days
notice to each Director given personally or by mail, telephone, fax or email,
unless such notice is waived.
Section 3
Board Meeting Open to Members. Except as otherwise provided in this
Section, meetings of the Board of Directors shall be open to Members. The
Board shall give reasonable notice to Member of the date, time, and place of
each Board Meeting. No notice need by given to Members if: (i) the date, time
and place of meeting were announced at a previous Board meeting; (ii) the
date, time and place of meeting were posted in a location accessible to
Members and designated by the Board from time to time; or (iii) if an
emergency requires immediate consideration of the matter by the Board.
Meetings may be closed to Members to discuss the following: (1) personnel
matters; (2) pending or potential litigation, arbitration or other potentially
adversarial proceedings between Members, between the Board or the Association
and Members, or other matters in which any Member may have an adversarial
interest, if the Board determines that closing the meeting is necessary to
discuss strategy or otherwise protect the position of the Board or the
Association, or the privacy of a Member or occupant of a Unit; or (3) criminal
activity arising within the Community if the Board determines that closing the
meeting is necessary to protect the privacy of the victim or that opening the
meeting would jeopardize any investigation of the activity.
Section 4 Quorum. A majority of the number of Directors shall constitute a quorum for the transaction of business. Every act or decision done or made by a majority of the Directors present at a duly held meeting at which a quorum is present shall be regarded as the act of the Board.
Article VII POWERS AND DUTIES OF THE BOARD OF DIRECTORS
Section
1 Powers. The Board of Directors shall have power to:
(a)
adopt and publish rules and regulations governing the use of the Common
Area and facilities, and the personal conduct of the members and their guests
thereon. and to establish penalties for the infraction thereof;
(b)
suspend the voting rights of a member during any period of delinquency
in payment of any assessment levied by the Association. Such rights may also
be suspended after notice and hearing for a period not to exceed sixty (60)
days for Infraction of published rules and regulations;
(c)
exercise for the Association all powers, duties and authority vested in
or delegated to this Association and not reserved to the membership by other
provisions of these By-Laws, the Articles of Incorporation, or the
Declaration;
(d)
declare the office of a member of the Board of Directors to be vacant
in the event such member shall be absent from three (3) consecutive regular
meetings of the Board of Directors; and
(e)
employ a manager, an independent contractor, or such other employees as
they deem necessary, and to prescribe their duties.
Section
2 Duties. It shall be the duty of the Board of Directors to:
(a)
cause to be kept a complete record of all its acts and corporate
affairs and to present a statement thereof to the members at the annual
meeting of the members, or at any special meeting when such statement is
requested in writing by one-fourth (1/4) of the Class A members who are
entitled to vote;
(b)
supervise all officers, agents and employees of this Association, and
to see that their duties are properly performed;
(c)
as more filly provided in the Declaration, to:
(i) fix
the amount of the annual assessment against each Lot at least
thirty (30) days in advance of each annual assessment period;
(ii) send written notice of each assessment to every Owner subject thereto at least thirty (30) days in advance of each annual assessment period; and
(iii) foreclose the lien
against any property for which assessments are not paid within thirty (30)
days after due date or to bring an action at law against the owner personally
obligated to pay the same.
(d)
issue, or to cause an appropriate officer to issue, upon demand by any
person, a certificate setting forth whether or not any assessment has been
paid. A reasonable charge may be made by the Board for the issuance of these
certificates. If a certificate states an assessment has been paid, such
certificate shall be conclusive evidence of such payment;
(e)
procure and maintain adequate liability and hazard insurance on
property owned by the Association;
(f) cause all officers or
employees having fiscal responsibilities to be bonded, as it May deem
appropriate;
(g) cause
the Common Area to be maintained.
Article VIII OFFICERS AND THEIR DUTIES
Section 1 Enumeration
of Offices. The officers of this Association shall be a President and
Vice-President, who shall at all times be members of the Board of Directors, a
Secretary and a Treasurer, and such other officers as the Board may from time
to time by resolution create.
Section 2
Election of Officers. The election of officers shall take place at the
first meeting of the Board of Directors following each annual meeting of the
members.
Section 3
Term. The officers of this Association shall be elected annually by the
Board, and each shall hold office for one (1) year unless he/she shall sooner
resign, or shall be removed, or otherwise is disqualified to serve.
Section 4
Special Appointments. The Board may elect such other officers as the
affairs of the Association may require, each of whom shall hold office for
such period, have such authority, and perform such duties as the Board may,
from time to time, determine.
Section 5
Resignation and Removal. Any officer may be removed from office with or
without cause by the Board. Any officer may resign at any time giving written
notice to the Board, the President or the Secretary. Such resignation shall
take effect On the date of receipt of such notice or at any later time
specified therein, and unless otherwise specified therein, the acceptance of
such resignation shall not be necessary to make it effective.
Section 6
Vacancies. A vacancy in any office may be filled by appointment by the
Board. The officer appointed to such vacancy shall serve for the remainder of
the term of the officer he/she replaces.
Section 7
Multiple Offices. The offices of Secretary and Treasurer may be held by
the same person. No person shall simultaneously hold more than one of any of
the other offices except in the case of special offices created pursuant to 6
of this Article.
Section 8 Duties. The duties of
the officers are as follows:
(a) President.
The President shall preside at all meetings of the Board of Directors; shall
see that orders and resolutions of the Board are carried out; shall sign all
leases, mortgages, deeds and other written instruments and shall consign all
checks and promissory notes.
(b) Vice-President.
The Vice-President shall act in the place and stead of the President in the
event of his/her absence, inability or refusal to act.
(c) Secretary.
The Secretary shall record the votes and keep the minutes of all meetings and
proceedings of the Board and of the members; serve notice of meetings of the
Board and of the members; keep appropriate current records showing the members
of the Association together with their addresses, and shall perform such other
duties as required by the Board.
(d)
Treasurer. The Treasurer shall receive and deposit in appropriate bank
accounts all monies of the Association and shall disburse such funds as
directed by resolution of the Board of Directors; shall sign all checks and
promissory notes of the Association; keep proper books of account; cause an
annual audit of the Association books to be made by a public accountant at the
completion of each fiscal year; and shall prepare an annual budget and a
statement of income and expenditures to be represented to the membership at
its regular annual meeting and deliver a copy of each to the members.
Article IX COMMITTEES
The
Association shall appoint an Architectural Control Committee, as provided in the
Declaration, and a Nominating Committee, as provided in these By-Laws. In
addition, the Board of Directors shall appoint other committees as deemed
appropriate in carrying out its purpose.
Article X
BOOKS AND RECORDS
The
Association shall keep adequate records of its membership, minutes of Members'
meetings, minutes of Board of Directors meetings, committee meetings, contracts,
leases and other agreements to which the Association is a party, and material
correspondence and memoranda relating to its operations, and financial records
sufficiently detailed to enable the Association to prepare the annual report and
to comply with all applicable laws. The books, records and papers of the
Association shall at all times, during reasonable business hours, be subject to
inspection by any Member. The Declaration, the Articles of Incorporation, and
the By-Laws of the Association shall be available for inspection by any member
at the principal office of the Association, where copies may be purchased at
reasonable costs.
Article XI
ASSESSMENTS
As
more fully provided in the Declaration, each member is obligated to pay to the
Association annual and special assessments which are secured by a continuing
lien upon the property against which the assessment is made. Any assessments
which are not paid when due shall be delinquent. If the assessment is not paid
within thirty (30) days after the due date, the assessment shall bear interest
from the date of delinquency at the rate of nine (9%) per cent per annum, and
the Association may bring an action at law against the Owner personally
obligated to pay the same or foreclose the lien against the property, and
interest, costs and reasonable attorney's fees of any such action shall be added
to the amount of such assessment. No Owner may waive or otherwise escape
liability for the assessments provided for herein by non-use of the Common Area
or abandonment of his/her Lot.
Article XII ANNUAL REPORT
An
annual report shall be prepared by the Association and a copy of the report
shall be provided to each Member at or prior to the annual meeting. The annual
report shall contain: (1) a statement of any capital expenditures in excess of
two percent of the current budget or $5,000, whichever is greater, approved by
the Association for the current fiscal year or succeeding two fiscal years; (2)
a statement of the balance in any reserve or replacement fund; (3) a copy of the
statement of revenues and expenses for the Association's last fiscal year, and a
balance sheet as of the end of that fiscal year; (4) a statement of any pending
litigation or judgments to which the Association is a party; (5) a detailed
description of the insurance coverage provided by the Association including a
statement as to which, if any, of the items referred to in M. S., sec. 515B.3-1
13, subsection (b), are insured by the Association; (6) a statement of the total
past due assessments on all Units, current as of not more than 60 days prior to
the date of the meeting; and (7) any other matter which the officers or
directors of the Association deem appropriate.
Article XIII CORPORATE SEAL
The
Association shall have no seal.
Article XIV AMENDMENTS
Section 1
These By-Laws may be amended, at a regular or special meeting of the
members, by a vote of a majority of a quorum of members present in person or by
proxy.
Section 2 In the case of any conflict between the
Articles of Incorporation and these By-Laws, the Articles shall control; and in
the case of any conflict between the
Declaration
and these By-Laws, the Declaration shall control. The laws of the
State of Minnesota shall govern in any case of conflict or omission within these By-Laws, the Articles of Incorporation, or the Declaration.
IN
WITNESS WHEREOF, the undersigned certifies that the foregoing By-Laws were
adopted as the By-Laws of Bear Ridge at Ash River, a Minnesota non-profit
corporation, at the first meeting of the Board of Directors on
_____________________, 2005.
________________________________________
Secretary
STATE
OF MINNESOTA
)
)s.s.
COUNTY OF ________________ )
The foregoing was acknowledged before me this ____ day of _________________, 2005, by _____________________________, the Secretary of Bear Ridge at Ash River, a Minnesota corporation.
____________________________________
Notary Public
This Instrument was drafted by:
Ronald P. Bowman
Bowman Law Office, P.A.
523 3rd Ave. West
International Falls, MN 56649
(218)285-7695
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